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AI for facilities management · UAE & GCCAI that turns maintenance requests into quoted, logged jobs — in minutes
We build AI for facilities management because we run a maintenance company ourselves. Requests come in day and night across WhatsApp, email and calls; each one needs reading, pricing, logging and scheduling. That is exactly the work AI removes — so your coordinators stop typing and start coordinating.
Where FM companies lose hours
High volume, repetitive intake and quoting is the daily tax on every facilities and maintenance business.
Requests arrive everywhere, all the time
WhatsApp, email, calls, portals — across multiple buildings and clients, at every hour. Triaging them by hand is a full-time job.
Quoting reactive and AMC jobs is slow
A senior estimator prices each job manually; the client waits, and slow quotes lose work to whoever replied first.
Coordination and updates eat the day
Logging jobs, chasing approvals, updating tenants and clients — necessary, repetitive, and a drain on your best people.
What we automate for facilities management
An intake-to-quote-to-job pipeline that runs inside the field-service tools you already use.
- 24/7 bilingual intake and triage of maintenance requests from WhatsApp, email and web
- Automatic drafting of itemised quotes for reactive and AMC jobs
- Jobs created and logged straight into your field-service tool (e.g. Jobber)
- Automated status updates and follow-ups to tenants and clients
- AMC renewal reminders so recurring revenue doesn't slip
Proof, not promises: our AI quoting system cut quote turnaround from days to about a minute at Fix It Mates, a live Dubai maintenance company we run ourselves. We build this pipeline the same way, on your tools.
Related: Quoting Automation · Quoting case study · Client Communication
Straight answers
How does AI help a facilities management company?
AI can take a maintenance request in plain language from WhatsApp, email or a portal, triage it, draft an itemised quote, and log the job into your field-service software — 24/7 and in Arabic or English. That removes the manual intake, pricing and data entry that consume your coordinators' day.
Can it quote reactive and AMC jobs automatically?
Yes. It drafts an itemised quote from the request using your pricing, ready for a human to approve in seconds — the same approach that took quoting from days to about a minute at our own maintenance company.
Will it connect to our field-service or job software?
Yes — it is built to run inside tools you already use, such as Jobber, creating clients, jobs and quotes automatically rather than as a separate system your team has to double-handle.
Can it handle Arabic-speaking tenants and clients?
Yes. Intake, updates and FAQs all work in Arabic and English, matching whoever contacts you.
How much does it cost?
It scales with volume and how many channels it covers. Most FM companies start with a free AI Operations Audit, then a fixed build plus a monthly retainer — priced against the hours it saves.
Built by people who run a maintenance company
Book a free 15-minute call. Tell us your request volume and the tools you use, and we'll show you what an intake-to-quote pipeline would save.